ASPEN WOODS

Annual General Meeting 2026

Transparency • Progress • Decisions

21 June 2026

11:00 AM

AGENDA

Must Cover

Building Repair Program

Repair Fund Collections • Invoice Recovery Status • Vendor-wise Spending
Civil Work Closure • Painting Plan

Monthly Operations Review

Income & Expense Analysis • Budget vs Actual • Operational Financial Health

Key Spending Highlights

Exceptional Items • Focused Spending Review • Major Decisions Taken

AMC Dues & Service Continuity

Critical Services • Renewal Status • Risk Areas

Maintenance Dues Recovery

Outstanding Dues • Recovery Status • Action Plan

Garbage Management

Vendor Selection • Cost Estimate • Operating Model

Good To Cover

Gym Equipment Maintenance

Housekeeping Proposal

Bicycle Disposal &
Common Area Usage

Landscaping & Gardening

Emergency Response Team

Building Repair Income

Invoice Collection Status

Collected: ₹1.73 Cr

Invoice 1

₹55.50L collected
₹0 pending • 0 flats

100%

Fully collected

Invoice 2

₹54.97L collected
₹53,070 pending • 3 flats

99.0%

Residual follow-up only

Invoice 3

₹62.24L collected
₹4.36L pending • 15 flats

93.5%

Adjusted after marking 22 flats as paid

Pending Flat List

Invoice 2 has 3 pending flats. Invoice 3 has 15 pending flats after treating 22 user-confirmed flats as paid.

18

Total follow-ups

Invoice 2

A-613 A-714 B-302

Invoice 3

A-208 A-309 A-403 A-701 A-714 A-812 B-104 B-202 B-212 B-302 B-409 B-514 B-607 B-712 B-714

Committee Focus

Close Invoice 2: only 3 flats remain.

Focus recovery on Invoice 3: ₹4.36L pending across 15 flats.

Escalate repeat cases: A-714 and B-302.

Note: If any owner has already paid and the payment is not reflected in this report, please ignore the pending status for now. The accounting entry will be verified and updated in the system.

Vendor-wise Spending

Where the repair money was spent

Total spent: ₹1.38 Cr

Vendor Expenses

₹1.38Cr

Raghavendra Foundation

₹54.18L

SS & Associates

₹39.23L

Renjala Infra

₹35.67L

Srinivas

₹6.09L

Noble Hardware

₹2.66L

Others

₹0.38L

Possible Remaining Payout

₹10L+

Tentative further payout expected for pending waterproofing work. Basement work estimate is not finalized yet.

Painting Start Plan

October

Pending waterproofing and basement civil work may take about 3 months. If that closes on time, painting can tentatively start in October.

Vendor Summary

Vendor	Role	Amount
Raghavendra Foundation	B Block terrace work and waterproofing	₹54,17,793
SS & Associates	A Block waterproofing and remaining parapet wall	₹39,22,730
Renjala Infra	A Block 60% parapet wall crack filling	₹35,66,766
Srinivas	Consulting charges for work before and during execution	₹6,09,000
Noble Hardware & Electricals	Materials support	₹2,66,180
Rajshekar M	Ancillary support	₹32,000
Ranjith	Ancillary support	₹6,232

Monthly Operations

14-Month Income Trend

Total income: ₹1.80 Cr

Monthly Incoming

Apr'25 to May'26

Typical month stays around ₹11.23L. Mar'26 is elevated because of the special AMC invoice.

11.15

Apr'25

11.26

May'25

11.22

Jun'25

11.19

Jul'25

11.47

Aug'25

11.57

Sep'25

11.19

Oct'25

11.16

Nov'25

11.20

Dec'25

11.17

Jan'26

11.34

Feb'26

34.24

Mar'26

11.03

Apr'26

11.03

May'26

Readout

₹1.58Cr

FY25-26 income across 12 months

₹22.07L

Apr-May'26 income across first 2 months

₹11.23L

Typical monthly run-rate excluding the Mar'26 AMC special billing month

What stands out

Stable base collections: most months sit in a narrow ₹11.03L to ₹11.57L band.

March spike: Mar'26 reaches ₹34.24L because a one-time AMC invoice of ₹10,000 per house was raised across 220 houses.

Current-year start: Apr'26 and May'26 are both at ₹11.03L each.

Monthly Operations

Operating Expense Categories

Total expense: ₹1.66 Cr

First-Level Headers

12 months + 2 months + 14-month total

₹14.21L

Operating surplus across 14 months

Category	12M	2M	Total
Water Related Expenses	₹27.93L	₹4.45L	₹32.38L
Security Services	₹26.48L	₹4.38L	₹30.86L
Repairs and Maintenance	₹21.56L	₹4.89L	₹26.45L
Facility and Housekeeping	₹20.01L	₹2.53L	₹22.54L
STP Repairs and Maintenance	₹18.86L	₹3.54L	₹22.40L
Electricity Charges	₹13.65L	₹2.29L	₹15.94L
Administration and Support	₹13.57L	₹1.86L	₹15.43L

Expense Mix

Water Related

19.5%

Security Services

18.6%

Repairs & Maintenance

15.9%

Facility & Housekeeping

13.6%

STP Repairs

13.5%

Electricity

9.6%

Admin & Support

9.3%

Income Structure

98.6%

Member income share of total 14-month collections.

STP Exceptional Portion

₹15.20L

Shown separately from the regular STP run-rate: ₹10L dues and fine plus ₹5.2L official expenses.

Monthly Operations

Pressure Points and Spikes

14M net surplus: ₹14.21L

Base Load

Stable Monthly Costs

Water Related

₹32.38L

Most months stay between ₹2.01L and ₹2.70L, making this one of the most predictable recurring heads.

STP Regular Run-Rate

₹7.20L

The normal STP monthly pattern is broadly stable at about ₹0.52L per month before exceptional one-time payments.

Spike Review

STP Exceptional Expenses

Separate STP Outflow

₹15.20L

STP dues and fine: ₹10.00L

Official expenses: ₹5.20L

Presentation treatment: shown separately from the regular STP monthly base.

Repair Events

₹26.45L

14M average: about ₹1.89L

Apr'26 peak: ₹3.22L

Aug'25 next high: ₹3.04L

Monthly Net

Surplus / Deficit Months

Mar'26 +₹11.77L

Apr'26 -₹2.98L

Aug'25 -₹0.79L

May'25 -₹0.19L

Jul'25 -₹0.14L

Mar'26 income is not a normal run-rate month. It is boosted by the one-time AMC billing, while STP exceptional payments and repair events should be read separately from the regular monthly base.

Exceptional Items

Focused Spending Highlights

Service continuity and safety actions

Fire System

Fire System Restored

The committee completed the work required to make the full fire system functional again.

Total fire-related cost ₹1.70L

Official expenses for CC ₹0.40L

Already paid ₹0.92L

Pending to be paid ₹0.78L

Camera System

Repair Then AMC

Camera repair completed

₹42,515

The immediate repair was taken up first to restore coverage and service continuity.

Next control

The camera system has now been moved to an AMC-based approach so repeated breakdowns do not keep appearing as one-off repairs.

Other Operational Work

DG Silencer and Readout

DG silencer work

~₹0.80L

Spent to address equipment condition and operational reliability.

Fire system: fully functional after the current round of work.

Camera system: repaired and shifted to AMC mode.

Approach: the goal is to convert emergency spends into predictable maintenance wherever possible.

AMC Dues

AMC Recovery Status

Charge date: 17 Mar 2026

₹22.20L

AMC amount raised

₹18.56L

Collected so far

₹3.64L

Still pending

37

Units not fully paid

Pending Units

All flats with AMC dues still outstanding as of the current dues report.

34

fully unpaid

A Block

A-104 A-108 A-109 A-208 A-211 A-303 A-307 A-309 A-401 A-403 A-612 A-701 A-704 A-706 A-803 A-811 A-812 A-813

B Block

B-101 B-104 B-113 B-202 B-212 B-409 B-410 B-507 B-513 B-514 B-607 B-701 B-703 B-708 B-711 B-810

Partly Paid Units

Flat	Settled	Dues
A-304	₹1	₹9,999
A-801	₹1,661	₹8,339
A-714	₹3,960	₹6,040

Readout

Collection: 83.59% collected, 16.41% still pending.

Status mix: 185 fully paid, 34 unpaid, 3 partially paid.

Charge: AMC for STP, Fire, Lift, DG, and RWH.

Separation: this list is AMC-only and is separate from the overall maintenance dues above ₹20k slide.

Maintenance Dues

Dues Status Above ₹20k

Threshold: ₹20,000+

20

Flats above ₹20k

₹9.59L

Total dues above ₹20k

1

Flat above ₹1L

20

Active follow-up flats

Bucket	No. of flats	Total amount	Recovery action	Priority readout
₹20k–₹50k	13	₹4.65L	Reminder + payment plan	Largest count bucket
₹50k–₹1L	6	₹3.88L	Call + escalation	High-value follow-up set
>₹1L	1	₹1.06L	Committee review	A-103 only

High Dues Flat List

Priority Set 1

A-103 A-403 A-714 A-710 B-302 A-701 A-712 A-208 B-202 B-409

Next Follow-up Set

B-104 B-212 B-514 A-603 A-613 B-712 B-714 A-507 B-703 B-113

Readout

Included: only flats above ₹20,000 from the Overall Dues sheet.

Presentation basis: the list reflects the current AGM follow-up set after adjusting flats already treated as paid for this review.

Display choice: the AGM slide shows flat identifiers only and avoids names or amounts at flat level.

Must Cover

Garbage Management

Must cover

Garbage Management

Vendor

Hasiru Dala Innovations

Option 1

Fixed Pricing

₹300

Per flat per month up to capped quantity, based on 200 households and 30 days.

Option 2

Variable Pricing

Pure per-kg commercial model across waste streams instead of a fixed monthly cap.

Waste Model and Landscaping

Waste stream	Cap / month	Above-cap / variable
Wet waste	6,000 kg	₹7 / kg
Dry waste	3,000 kg	₹3 / kg
Sanitary waste	300 kg	₹28 / kg
Special care waste	120 kg	₹55 / kg
Total cap	9,420 kg	Variable if exceeded

Good to cover modules

Operational proposals for owner input

Keep these as concise decision slides. Use them if time permits after must-cover financial and repair topics.

Gym equipment maintenance

Mahesh — 10 min. Current equipment condition, repair estimate, AMC option and usage rules.

Housekeeping proposal

Rajshekhar. Staffing model, cleaning schedule, supervisor ownership and performance review.

Bicycle disposal + corridors

Tag abandoned cycles, notice period, disposal date, and common-area usage rules.

Landscaping / gardening

Maintenance scope, seasonal plan, vendor cost, watering responsibility and visible improvement areas.

Emergency response team

Separate on-premise residents from working/remote folks. Create first-response roster and escalation tree.

Decision tracker

Every proposal should end with owner, budget, approval needed, and next update date.

Discussion

Q&A

Questions, clarifications, resident feedback and next-step discussion.